{"id":217,"date":"2025-12-23T08:10:48","date_gmt":"2025-12-23T08:10:48","guid":{"rendered":"https:\/\/blog.leosdisciple.com\/?p=217"},"modified":"2025-12-23T09:16:43","modified_gmt":"2025-12-23T09:16:43","slug":"meeting-minutes-2","status":"publish","type":"post","link":"https:\/\/blog.leosdisciple.com\/?p=217","title":{"rendered":"Meeting Minutes"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"462\" src=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Logo_EN-1-1024x462.png\" alt=\"\" class=\"wp-image-218\" srcset=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Logo_EN-1-1024x462.png 1024w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Logo_EN-1-300x135.png 300w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Logo_EN-1-768x346.png 768w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Logo_EN-1.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Do you like <strong>well-prepared meetings<\/strong>?<br>Do participants want to know <strong>in advance<\/strong> what to expect?<br>Should everyone be able to easily <strong>look up afterwards<\/strong> what was discussed?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Then try the following method:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"239\" src=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Process-2-1024x239.png\" alt=\"\" class=\"wp-image-228\" srcset=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Process-2-1024x239.png 1024w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Process-2-300x70.png 300w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Process-2-768x179.png 768w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Process-2.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create the meeting minutes with the <strong>agenda items in advance<\/strong><\/li>\n\n\n\n<li><strong>Link<\/strong> the minutes in the meeting invitation<\/li>\n\n\n\n<li><strong>Share<\/strong> the minutes during the meeting<\/li>\n<\/ol>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">TABLE_OF_CONTENTS<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.leosdisciple.com\/?p=217\/#Create_meeting_minutes\" >Create meeting minutes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.leosdisciple.com\/?p=217\/#Meetingprotokoll_in_Besprechungsanfrage_verlinken\" >Meetingprotokoll in Besprechungsanfrage verlinken<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.leosdisciple.com\/?p=217\/#Share_the_minutes_during_the_meeting\" >Share the minutes during the meeting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.leosdisciple.com\/?p=217\/#Minutes_available_afterward\" >Minutes available afterward<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.leosdisciple.com\/?p=217\/#Conclusion_The_advantages_of_this_method\" >Conclusion: The advantages of this method<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Create_meeting_minutes\"><\/span>Create meeting minutes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"405\" height=\"356\" src=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Prepare-1.png\" alt=\"\" class=\"wp-image-232\" style=\"aspect-ratio:1.1377777777777778;width:259px;height:auto\" srcset=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Prepare-1.png 405w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Prepare-1-300x264.png 300w\" sizes=\"auto, (max-width: 405px) 100vw, 405px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">These are the <strong>minimum contents<\/strong> of meeting minutes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Date and title<\/li>\n\n\n\n<li>Participants<\/li>\n\n\n\n<li>Agenda items<\/li>\n<\/ul>\n\n\n\n<pre class=\"wp-block-preformatted\"><strong>03.12.2025 Architecture Decision<br><\/strong>Participants<br>- Albert (Project Manager)<br>- Jimmy (Subject Matter Expert)<br>- Rosa (Architect)<br><br>Agenda<br>- Review the current situation<br>- Present options<br>- Present the recommended option<br>- Make a decision<\/pre>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Meetingprotokoll_in_Besprechungsanfrage_verlinken\"><\/span>Meetingprotokoll in Besprechungsanfrage verlinken<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"629\" src=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Send-1.png\" alt=\"\" class=\"wp-image-233\" style=\"aspect-ratio:1.068378812199037;width:218px;height:auto\" srcset=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Send-1.png 672w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/Send-1-300x281.png 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/figure>\n\n\n\n<pre class=\"wp-block-preformatted\"><strong>Invitation:<br>Meeting \u201cArchitecture Decision\u201d<\/strong><br>From: @Albert<br>To: @Jimmy, @Rosa<br>-------------------------------<br>Hello everyone,<br><br>I am sending you the invitation to the meeting.<br>Here are the minutes in advance:<br>https:\/\/<em>company<\/em>.com\/wiki\/meetings\/2025-03-12_architecture_decision<br><br>Kind regards, Albert<\/pre>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Share_the_minutes_during_the_meeting\"><\/span>Share the minutes during the meeting<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"564\" src=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/meeting-1.png\" alt=\"\" class=\"wp-image-234\" style=\"width:353px;height:auto\" srcset=\"https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/meeting-1.png 800w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/meeting-1-300x212.png 300w, https:\/\/blog.leosdisciple.com\/wp-content\/uploads\/2025\/12\/meeting-1-768x541.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The minute-taker shares the minutes during the meeting.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This way, participants can always see what is being discussed and what comes next. They can also see what has already been recorded and give immediate feedback if they have objections.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With this approach, the minutes can be finalized at the end of the meeting and do not require any further review.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted\"><strong>03\/12\/2025 Architecture Decision<\/strong><br>Participants<br>- Albert (Project Manager)<br>- Jimmy (Subject Matter Expert)<br>- Rosa (Architect)<br><br>Agenda<br>- Review the current situation<br>  - The current situation is ...<br>- Present options<br>  - Option A<br>  - ...<br>- Present the recommended option<br>  - ...<br>- Make a decision<br>  - ...<\/pre>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Minutes_available_afterward\"><\/span>Minutes available afterward<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Since all participants received the link to the minutes in the invitation, they can later review what was discussed.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted\"><strong>03\/12\/2025 Architecture Decision<\/strong><br>Participants<br>- Albert (Project Manager)<br>- Jimmy (Subject Matter Expert)<br>- Rosa (Architect)<br><br>Agenda<br>- Review the current situation<br>  - The current situation is [...]<br>- Present options<br>  - Option A<br>  - Option B<br>  - Option C<br>- Present the recommended option<br>  - It is recommended to implement Option B<br>- Make a decision<br>  - It was decided to implement <strong>Option B<\/strong><\/pre>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion_The_advantages_of_this_method\"><\/span>Conclusion: The advantages of this method<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"has-fixed-layout\"><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Advantage<\/th><th class=\"has-text-align-left\" data-align=\"left\">Description<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Good structure<\/td><td class=\"has-text-align-left\" data-align=\"left\">The meeting organizer is forced to think in advance about the purpose of the meeting.<br>As a result, the meeting is well structured.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Good preparation<\/td><td class=\"has-text-align-left\" data-align=\"left\">Participants can prepare and may even provide feedback on the agenda items in advance.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Efficiency<\/td><td class=\"has-text-align-left\" data-align=\"left\">The meeting is conducted efficiently.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Reviewed minutes<\/td><td class=\"has-text-align-left\" data-align=\"left\">By sharing the minutes during the meeting, they are created live and reviewed by the participants. This allows them to be finalized immediately after the meeting.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Traceability<\/td><td class=\"has-text-align-left\" data-align=\"left\">Minutes can be reviewed at any time afterward.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>How to prepare, share and protocol meeting minutes effectively.<\/p>\n","protected":false},"author":1,"featured_media":193,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[23,19],"tags":[],"class_list":["post-217","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-documentation","category-working-method"],"_links":{"self":[{"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/posts\/217","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=217"}],"version-history":[{"count":4,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/posts\/217\/revisions"}],"predecessor-version":[{"id":239,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/posts\/217\/revisions\/239"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=\/wp\/v2\/media\/193"}],"wp:attachment":[{"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=217"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=217"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.leosdisciple.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=217"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}